Campus departments conducting Income & Recharge operations must prepare an Income & Recharge proposal at least once per year for review and approval. More than one review in a year will be necessary if mid-cycle rate changes are proposed. Mandatory forms that all proposals must include may be found at this link

The proposal must be reviewed and endorsed by the department chair and the department’s control point (Dean or Vice Chancellor).  As part of this review, the department certifies that the proposal and the center are in compliance with UCSB Income & Recharge guidelines which may be found at this link.

Endorsed proposals and rate calculation sheets (both PDF and Excel versions) are to be sent via email [irproposals@bap.ucsb.edu] to the Budget Office for review. The chosen method of review will in general depend on the proposal’s “Risk Assessment” as shown in the matrix exhibit below. All requests for new centers are required to be reviewed by the Income & Recharge Advisory Committee regardless of their risk assessment. 

RISK ASSESSMENT AND METHOD OF REVIEW

 ANNUAL BUDGET RANGE FEDERAL SHARE OF INCOME AND RECHARGE
Federal Participation Less Than 15% Federal Participation 15% to 50% Federal Participation Greater that 50%
 Less than $100,000

LOW RISK


Budget Office Review

LOW RISK


Budget Office Review

LOW-MEDIUM RISK


Budget Office Review

 $100,000 to $200,000

LOW RISK


Budget Office Review

LOW-MEDIUM RISK


Budget Office Review

MEDIUM RISK


Consent Agenda Item

 $200,000 to $500,000

LOW-MEDIUM RISK


Budget Office Review

MEDIUM RISK


Consent Agenda Item

MEDIUM-HIGH RISK


Committee Review

 Greater than $500,000

MEDIUM-HIGH RISK


Committee Review

MEDIUM-HIGH RISK


Committee Review

HIGH RISK


Committee Review

 

Approval documentation must be retained by the department, approving control point, and a scanned copy sent to the Budget Office with the proposal.  The department must publish the approved list of rates on the departmental website upon receiving campus approval.

Proposal Submission Deadlines 

2021-2022 proposals must be submitted to the Office of Budget & Planning by October 1, 2021

2022-2023 proposals must be submitted to the Office of Budget & Planning by April 1, 2022