300 Academic & Administrative Office Facilities

General Academic & Administrative Code comments: Office facilities are space resources specifically assigned to each of the various academic, administrative, and service functions of UC Berkeley for carrying out desk-based activities and the support of those activities.

 

310 ACADEMIC OFFICE
Data Value Name: ACAD OFF

Definition: A room used by faculty, department chairs, deans who are equivalent to department chairpersons, or other academic instructional appointees (e.g., lecturers, instructors, specialists), teaching assistants, emeriti, or postdoctoral scholars  working at one or more desks, tables, or work stations for their desk-based academic work.

Description: An office is typically assigned to one or more persons as a station or work area. It may be equipped with one or more desks, chairs, tables, bookcases, filing cabinets, computer work stations, microcomputers, or other office equipment. May include a piano or work table to accommodate light boxes or artifacts, or space for other research activities that can be conducted in the faculty member's primary office. Included are offices used by academic staff which serve as an individual study for faculty members, department chairs, teaching assistants, or postdoctoral scholars. This room is the primary office of the faculty member. If the academic staff has an additional office, it is coded as Research Office (211), if used for research, or Other Office (320), if used for administrative duties.

Exclusions: Offices for graduate students or other professional and staff researchers are coded as Research Office (211).  Offices for deans, division heads, or directors are coded as Other Office (320). Any other rooms, such as glass shops, printing shops, study rooms, classrooms, research laboratories, etc., that incidentally contain a desk space for a faculty member are classified according to the primary purpose of the room, rather than as offices. An office is differentiated from Office Service (335) by the latter's use as a casual or intermittent work station or service room. For example, a space with a microcomputer(s) used by one or more people assigned to an office should be coded as Office Service (335).

Stations to be reported: The number of academicians that can be accommodated in the room at one time.


320 OTHER OFFICE
Data Value Name: OTHER OFF

Definition: A room used by administrative staff, including academic administrative staff (e.g., administrative deans, provosts, directors), to perform their desk-based administrative work.

Description: An office is typically assigned to one or more persons with specific work stations or desk areas available for work. It may be equipped with one or more desks, chairs, tables, bookcases, filing cabinets, computer work stations, or other office equipment.

Exclusions: Any other rooms, such as glass shops, printing shops, study rooms, classrooms, research laboratories, etc., that incidentally contain a desk space for a technician or staff member are classified according to the primary purpose of the room rather than as offices. Office areas need not have clearly visible physical boundaries, such as an open landscaped office or an open reception area. In such cases, logical physical boundaries may be assigned for calculation of square footage. An office is differentiated from Office Service (335) by the latter's use as a casual or intermittent work station or service room. For example, a space with a microcomputer(s) used by one or more people assigned to an office should be coded as Office Service (335). A receptionist room which includes a small waiting area would be coded as Other Office (320).

Stations to be reported: The total number of staff that the room can accommodate at one time.


335 OFFICE SERVICE
Data Value Name: OFFICE SRV

Definition: A room, usually without permanent work stations, that directly serves an office or group of offices as an extension of the activities in those rooms.

Description: Includes file rooms, mail rooms, break rooms, kitchenettes serving office areas, copy and FAX rooms, vaults, closets, private rest rooms, records rooms, office supply rooms, and private (restricted access) circulation areas. Waiting, interview, and testing rooms are included as office service if they serve a specific office or office area and not a classroom or laboratory.

Exclusions: Centralized duplicating that are campuswide or serve several buildings should be coded as Central Service (760). Storage of infrequently used or inactive records or equipment may be coded as Office Service (335) or Storage-Office (722).


340 CONFERENCE ROOM
Data Value Name: CONFERENCE

Definition: A room serving an office complex and used primarily for staff meetings and departmental activities.

Description: A conference room is typically equipped with tables and chairs and can look like a seminar room. Normally it is used by a specific organizational unit or office area predominately for scheduled (less than 12 hours per week as reported in CSIR) or unscheduled non-instructional activities.

Exclusions: Does not include classrooms (110), seminar rooms (130), scholarly activity rooms (250), multi-purpose meeting rooms with larger scheduled instructional activity (341), tutorial or training rooms (470), or commons (630). The primary difference between the two conference/meeting rooms (340 and 341) is one of use, not room configuration: specifically, the total number of weekly instructional room hours as recorded in CSIR. The primary difference between a conference and seminar room is that the seminar room used predominately for scheduled instruction (30 hours or more per week), even though it may be used occasionally for unscheduled or informal meetings or gatherings. (Please see definitions of classrooms for further information.) A scholarly activity room may resemble a conference room; however, its primary use is for unscheduled use by students, faculty, and researchers for study and discussion in departments in instructional programs. A tutorial or training room is used primarily for staff instruction or student tutoring in departments that are not tied to instructional programs. A commons area is used primarily for informal gatherings or private relaxation and is characterized by its relative easy access or availability to the general public; commons areas may also be found in student residence halls.

Stations to be reported: The total existing number of seats available in the room. (May include a reasonable allowance for seating apart from the table within the design standard of the room.)

 

345 CONFERENCE SERVICE
Data Value Name: CONF SERV

Definition: A room that directly serves one or more conference rooms as an extension of the activities in those rooms.

Description: Includes kitchenettes, supply rooms, coat rooms, projection rooms, telecommunications control booths, sound equipment rooms, etc., if they serve conference rooms.

Exclusions: Excluded are service rooms which support classrooms and seminar rooms (125), scholarly activity rooms (255), offices (335), tutorial or training rooms (475), or commons (635).