Facilities Inventory Guide
Room Use Codes


Room Use Code

The codes assigned to each room indicating how the room is used.

CLASSIFICATION STRUCTURE: The room use classification structure is based on the following: 1) The room use categories encompass all types and uses of assignable areas found in campus buildings. Although some uses of space may be considered less important to your department than others, the omission of any space may lead to the inadvertent exclusion of important data. 2) The room use classification scheme is compatible with the national room classification system, and over the years has been modified and expanded to respond to campus, systemwide, State, Federal, and other reporting requirements. 3) The coding system attempts to provide meaningful and comparable summary data to the Office of the President; i.e., the definitions of room use are sufficiently specific to give reasonable assurance that all campuses will be able to classify comparable rooms in the same category for external reporting purposes. The room use classification structure permits a degree of standardization and compatibility for comparisons across campuses, institutions, and states. It is, therefore, a standard yardstick used in State and Federal surveys that compare institutions. 4) The room use classification serves the Berkeley campus by providing necessary data for space planning, risk management, and various internal reporting requirements. 5) The definitions focus on the actual (primary or predominant) room use at the time the inventory is taken. The room's intended use, design, type, or name, the organizational unit using or responsible for the room, and the equipment in the room do not, therefore, alter the room use code.

PRIMARY USE: Since the Space Inventory can accept only one room use code per room or area, the principle of "primary use" is applied. For a room that is used as both an Academic Office (310) and a Research Laboratory or Studio (210), a single determination of primary use should be made. It is recommended that primary use be evaluated in terms of "use" rather than the physical characteristics of the space. If the percentage of time during which the alternative use occurs does not lead to a clear decision, the proportion of space used should be the deciding factor.

SERVICE CODES: Distinguishing "primary activity" from "service" areas may occasionally be difficult. Because it is impractical to describe for each code the many examples of primary and service areas, a few "gray" areas for decisions will inevitably emerge. Two paths to a decision are suggested: 1. Read the definition, description, and limitations for both the primary (e.g., 510) and service (e.g., 515) codes carefully. Studying examples listed in this document can be especially helpful; the examples will reveal functional relationships between rooms. 2. Determine whether the existence of a particular room, with its specific functions and uses, is dependent upon or justified by another (usually nearby) room and its specific uses. If this is not the case (i.e., if the room is not dependent), the primary activity code is appropriate. If a significant degree of dependency exists (i.e., the room owes its function largely to the existence of another room), the service code is appropriate.

ROOM NAMES: A room's colloquial or formal name, however useful, can also be deceptive in applying correct room use categories. A "balance room" can take any of three laboratory service codes (225, 265, or 275) depending on the room it serves; "storage" areas can fall into virtually any service code category for the same reason and are only occasionally limited to the actual storage codes (720, 721, or 722). Another example is a room which might be known colloquially as the "old physics lab." Such a room should be coded as a laboratory only if it is used as a laboratory; if it is used, for instance, as an office storage area, then the room is coded as Office Service (335). In all of these examples, the room's actual use must be reviewed along with the written definitions contained in the room code definitions before an accurate room code can be determined.

SPECIAL RESTRICTIONS: Although "primary use" should be the determining factor in assigning room codes, special consideration is given to rooms that house departments with instructional programs. The way this can be done easily is to recognize the differences in program codes that are assigned to the department and to use that distinction when considering which room use codes to give any particular room. For example, the room code Departmental Library (251) creates a distinction between libraries tied to specific instructional programs and library areas that are associated with campus-wide libraries and non-instructional programs (400 series). Thus, when selecting a room use code to identify a room, the reviewer must in some cases consider both the program with which the room is associated and the primary use of the room. An easy way to know what room codes you can and cannot use is to compare the program code assigned to your department with the listing of what room codes are limited in use.

All departments where their program code begins with 1.1 and 1.2 (also known as I&R Departments):
-may use:100's, 200's, 300's, and 710 through 722.
-may use codes in the 500's only if program warrants the use
-may not use: 400's, 600's, 800's, 900's
-there are some exceptions regarding room codes in the 900's and room codes 750 through 765, so contact the Space Inventory Analyst if you have questions.

All program codes that do NOT begin with 1.1 and 1.2:
-may use: 210 through 226, 260 through 275, 300's, 400's, 600's, 700
-may use codes in the 500's, 800's and 900's only if program warrents the use
-may not use: 250, 251, 252, or 255
-there are some exceptions, so contact the Space Inventory Analyst if you have questions.

Data Dictionary Definition



Length: 3

Format: N/A

General Description: Code indicating the classification of a room based on the primary usage or activity which occurs in the room, rather than on the function or subject field served by the room.

Code Interpretation: See room use quick pick listing for valid room use codes.

Comments: Refer to Appendix B of the Facilities Inventory Guide for detailed methodology.

Table Data

Please note the (S) following some room use codes below are to indicate that "stations" are to be counted for those codes. Please refer to the detailed definitions to find out how to count the stations, as they vary by code, by clicking on the highlighted headings.

Special Area Room Codes
As part of updating the Space Inventory, please note that Special Area Room Codes are not to be used without specific permission from the Space Inventory Analyst.

000 Unclassified Facilities
010 Inactive
020 Unfinished
030 Alteration

Classroom Facilities Room Codes
Please note that Classroom Facilities Room Codes can only be used by I&R Units and only if the conditions (as reported under the room code definitions) are met. The exception is General Academic Classrooms, which may use these definitions.

100 Classroom Facilities
110 Classroom (S)
125 Classroom Service
130 Seminar (S)

Laboratory Facilities Room Codes

200 Laboratory Facilities
210 Research Laboratory or Studio
211 Research Office (S)
225 Research Laboratory or Studio Service
226 Research Office Service
250 Scholarly Activity
255 Scholarly Activity Service
260 Class Laboratory (S)
261 Special Class Laboratory (S)
265 Class Laboratory Service
270 Open Laboratory (S)
275 Open Laboratory Service

Academic & Administrative Office Facilities Room Codes

300 Office Facilities
310 Academic Office (S)
320 Other Office (S)
335 Office Service
340 Conference Room (S)
345 Conference Room Service

Library & Study Facilities Room Codes
Please note that Library and Study Room Codes can only be used by non-I&R units. Read the room code definition for further details.

400 Study Facilities
410 Study Room
430 Open Stack Study Room
440 Stack
455 Study Service
460 Processing Room
470 Tutorial/Training Room (S)
475 Tutorial/Training Room Service

Special Use Facilities Room Codes
Please note that some of the Special Use Room Codes cannot be used by I&R units. Read the room code definition for further details.

500 Special Use Facilities
510 Central Computer/Telecommunications
515 Computer/Telecommunications Service
520 Athletics
525 Athletics Service
530 Armory
535 Armory Service
540 Clinic (Non-health)
545 Clinic (Non-health) Service
550 Demonstration
555 Demonstration Service
560 Media Production
565 Media Production Service
570 Field Building
580 Animal Quarters
585 Animal Quarters Service
590 Greenhouse
595 Greenhouse Service

General Use Facilities Room Codes
Please note that General Use Facilities Room Codes can only be used by non-I&R units. Read the room code definition for further details.

600 General Use Facilities
610 Food Facility
615 Food Facility Service
620 Recreation
625 Recreation Service
630 Commons
635 Commons Service
640 Merchandising
645 Merchandising Service
650 Assembly (S)
655 Assembly Service
660 Exhibit
665 Exhibit Service
670 Day Care
675 Day Care Service

Support Facilities Room Codes

700 Support Facilities
710 Shop - General and Research
711 Shop - Teaching Laboratory
715 Shop Service - General and Research
716 Shop Service - Teaching Laboratory
720 Storage - General and Research
721 Storage - Teaching Laboratory
722 Storage - Office
750 Vehicle Storage
755 Vehicle Storage Service
760 Central Service
765 Central Service Support

Hospital Facilities Room Codes 

800 Hospital Facilities
810 Patient Bedroom - Regular (S)
811 Bedroom Coronary Care (S)
812 Bedroom Intensive Care (S)
813 Bedroom Neonatal Intensive (S)
814 Bedroom Hemodialysis Care (S)
815 Bedroom Psychiatric Care (S)
816 Bedroom Maternity Care (S)
817 Bedroom Nursery Care (S)
818 Bedroom Pediatric Care (S)
819 Patient Bedroom Service
820 Patient Bath and Toilet
821 Patient Toilet
822 Patient Bath or Toilet
830 Nurse Station (S)
832 Nurse Station Service
834 Patient-Moving Equipment Storage
838 Staff On-Call Room
839 Staff On-Call Room Service
840 Surgical Operating Room
842 Surgery Service
844 Surgical Special Procedure Room
845 Surgical Labor Room (S)
846 Surgical Delivery Room
847 Surgical Recovery Room (S)
848 Surgical Cardiac Catheterization Room
850 Treatment/Examination Room - General
852 Treatment/Examination Room - Doctor (S)
854 Treatment/Examination Room Service
855 Radiological Service Diagnostic
856 Radiological Service Therapeutic
857 Radiological Control Room
858 Radiological Film Processing
859 Radiological Film Viewing
860 Diagnostic Service Laboratory (S)
862 Diagnostic Service Laboratory Support
870 Supplies
880 Public
890 Custodial

Residential Room Use Codes

910 Residential Hall Bedroom
911 Bedroom-1 occupant (S)
912 Bedroom-2 occupants (S)
913 Bedroom-3 occupants (S)
914 Bedroom-4 occupants (S)
915 Bedroom-5 occupants (S)
916 Bedroom-6 or more occupants (S)
920 Residential Service
922 Bathroom - Private
924 Bathroom - Shared
926 Bathroom - Gang
960 House-Studio (S)
961 House-1 bedroom (S)
962 House-2 bedrooms (S)
963 House-3 bedrooms (S)
964 House-4 bedrooms (S)
968 House-Chief Campus Officer (S)
980 Apartment-Studio (S)
981 Apartment-1 bedroom (S)
982 Apartment-2 bedrooms (S)
983 Apartment-3 bedrooms (S)
984 Apartment-4 or more bedrooms (S)
985 Apartment Service